September 14, 2026 Regular Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday September 14, 2026
5:30 PM

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1. Call Meeting to Order - Chairman Bell
   Chairman Donnell Bell called the meeting to order at 5:30 PM.
   
   
2. Roll Call - Chairman Bell
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, Hazel Nelson, Justin Powell and William Godwin. Executive Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded
   
   
3. Consent Agenda Items - Chairman Bell
   1. Consider approving Minutes for August 3, 2026 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
      
      Request Action: Chairman Bell presented the Consent Agenda. Commissioner  Langdon made a motion to accept the consent agenda as presented; a second was given by Commission White. There was no further discussion, the Consent Agenda was approved as Presented.
      
      
4. Public Comment - Chairman Bell
   None
   
   
5. Old Business - Chairman Bell
   Consider Merit raises for the staff.
   Director Brown proposed for approval a merit pay increase for the staff, to be awarded at the discretion of Director Brown. After some discussion by the board, Commissioner McKinnon made a Motion to approve up to 3% merit increase at the discretion of Director Brown. A second was given by Commissioner Nelson. All were in favor; the motion was approved.
   
   
6. New Business - Chairman Bell
   
   1. Consider August 2026 Financial Statement - Allen Brown, Executive Director
      Director Brown presented the August 2026 Financial Statement. There were no questions or concerns.
      
      
   2. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director
      Director Brown presented the uncollected aged accounts receivables totaling $2,351.33, that are to be written off in accordance with the BHA write-off policy. Commissioner McKinnon made a Motion to approve a Resolution to write off the uncollected accounts receivable totaling $2,351.33. Commissioner White gave a second, there was no further discussion; the Motion and Resolution were approved.
      
      
   3. Consider Lawn Care Contract - Allen Brown, Executive Director
      Director Brown presented the quotes from the RFP for BHA lawn Care service. The quote from 1st Choice Lawn Care & Landscaping for $4,125.00 per month was selected as the lowest, most cost-effective quote. Commissioner Godwin made a Motion and Resolution to approve a two-year contract for Lawn Care Service to  1st Choice Lawn Care & Landscaping for $4,125.00 per month. A second was given by Commissioner Nelson. There was no further discussion, the Motion and Resolution was approved.
      
      
   4. Consider Delivery Order NC028-6358 - Allen Brown, Executive Director
      Director Brown presented Delivery Order Number NC028-6358 from Stogner's Architecture. The Delivery Order is for the A/E Design services for new Bath Exhaust Fans, Timer Switches, Vanity Lights, and Range Hoods for Sunrise Apartments, Johnnie Barfield Green Apartments and Fairview Apartments. Commissioner Langdon made a motion to approve a Resolution to accept the Delivery order, a second was given by Commissioner McKinnon. All were in favor; the motion and Resolution were approved.
      
      
7. Executive Director Report - Allen Brown, Executive Director
   Director Brown presented Executive Director Report.
   
   
8. Board of Commissioners Report/Comments - Commissioners
   No Comments
   
   
9. Adjournment - Chairman
   The Meeting was adjourned at 5:50 PM.