January 12, 2026 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday, January 12, 2026
5:30 PM

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1. Call Meeting to Order - Chairman Bell 
   Chairman Bell called the meeting to order at 5:30 PM
   
   
2. Roll Call - Chairman Bell 
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, William Godwin and Hazel Nelson. Commissioner Justin Powell was absent. Executive Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded.
   
   
3. Consent Agenda Items - Chairman Bell 
   1. Consider approving Minutes for December 1, 2025 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
   5. Consider CCHRCO Winter Workshop for Director
      
      Request Action* Chairman Bell presented the Consent Agenda. Commissioner McKinnon made a motion to accept the consent agenda as presented; a second was given by Commission Nelson. There was no discussion, the Consent Agenda was approved as Presented.
      
      
4. Public Comment - Chairman Bell
   None
   
   
5. Old Business - Chairman Bell
   None
   
   
6. New Business - Chairman Bell
   1. Consider November and December 2025 Financial Statements - Allen Brown, Executive Director 
      Director Brown presented the November and December 2025 Financial Statements. There were no questions or concerns.
      
      
   2. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director 
      Director Brown presented the uncollected aged accounts receivable, totaling $1,437.15 that are to be written off per the BHA write-off policy. Commissioner Langdon made a motion to approve a resolution to write off the uncollected accounts receivable totaling $1,437.15. Commissioner Nelson gave a second, there was no further discussion; the motion and resolution were approved.
      
      
   3. Consider Shower Conversions - Allen Brown, Executive Director 
      Director Brown presented three quotes to convert the bathtubs to walk in showers in two units, 407 Williams Drive and 400 East Brocklyn Street. The quote from Lee and Sons Plumbing ($14,983.34) was selected as the most cost effective. Commissioner Nelson made a motion to approve a contract with Lee and Sons Plumbing to do the project. A second was given by Commissioner Langdon. There was no further discussion, the motion was approved.
      
      
7. Executive Director Report - Allen Brown
   Director Brown presented the Executive Director Report. Director Brown reported on his findings on CD interest rates. No bank in Benson offered any rates better than First Citizens, our current bank. Director Brown will be working with the bank to adjust how the money is kept on deposit. Some new CDs will be opened with staggered maturing dates. A money market account will be opened to offer flexibility in the funds when needed. Commissioner Nelson has volunteered to be added as a signature card holder for the accounts.
   
   
8. Board of Commissioners Report/Comments - Commissioners 
   Commissioner McKinnon asked about available Scholarships that our residents are eligible to apply for and wished everyone a blessed new year. Chairman Bell commented that it was good to be together with everyone and looked forward to a good year. Chairman Bell asked Director Brown to put together a report of attendance for the board. Suitable new year wished were extended by all.
   
   
9. Adjournment - Chairman 
   With no further business to come before the board, the meeting adjourned at 6:00 PM.