April 7, 2025 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday April 7, 2025
5:30 p.m.

I. Call Meeting to Order - Chairman Bell                                             
Chairman Bell declared a quorum and called the meeting to order at 5:30 pm.

II. Roll Call - Chairman Bell                                           
Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Hazel Nelson, Florese White, Justin Powell and William Godwin. Director Allen Brown was present. Chairman Bell gave an opening prayer

III. Consent Agenda Items - Chairman Bell - Tab 1        

      A. Consider approving Minutes for March 3, 2025 Regular Meeting

      B. Consider Vacancy Report

      C. Consider Checks Paid Report

      D. Consider Benson Police Department Incident Report

      E. Consider CCHRCO Commissioners' Conference for Director Brown
          Request Action
          Commissioner McKinnon made a motion to accept the consent agenda as presented; a second was given by Commission Nelson.
          There was no discussion, the motion was approved.

IV.  Public Comment - Chairman Bell                              

V. Old Business - Chairman Bell

VI. New Business - Chairman Bell

      A. Consider Aged Accounts Receivable Write Offs - Tab 2
           Allen Brown, Executive Director
           Request Action
           Director Brown presented uncollected aged accounts receivables totaling $1,049.93, that are to be written off in accordance with BHA write-off policy.
           Commissioner Langdon made a Motion to approve a Resolution to write off the uncollected accounts receivable totaling $1,049.93.
           Commissioner Nelson gave a second, there was no further discussion; the Motion and Resolution were approved.

      B. Consider February 2025 Financial Statements - Tab 3
          Allen Brown, Executive Director
          Director Brown presented the February 2025 Financial Statement. There were questions or concerns.

      C. Consider adding a refundable cleaning/damage deposit for the use of the Community Building - Tab 4
           Allen Brown, Executive Director
           Request Action
           Director Brown presented the current contract that is being used to reserve the Community Building.
           After some discussion, it was determined that there was adequate language in the contract to cover any excess cleaning or repairs to the building.
           There was no action taken on this issue.
           Chairman Bell stated that the No Smoking or Drinking clause needed some additional clarification to include the exterior grounds, not just the interior.
           Director Brown will add the language to cover this.

VII. Executive Director Report - Allen Brown
      Allen Brown, Executive Director
      Director Brown presented the Executive Director's Report.

VIII. Board of Commissioners Report/Comments -  Commissioners
       Chairman Bell made suitable comments on how wonderful the CCHRCO Resident Retreat was. It was a very positive and uplifting experience.
       The retreat was attended by Chairman Bell, Resident Commissioner White, and Director Brown.

IX. Adjournment - Chairman
     With no further business to come before the board, the meeting adjourned at 6:00 pm