July 7, 2025 Board Meeting Minutes
Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday, July 7, 2025
5:30 p.m.
- Call Meeting to Order - Chairman Bell
Chairman Donnell Bell called the meeting to order at 5:30 p.m. - Roll Call - Chairman Bell
Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, Justin Powell and William Godwin. Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded. - Consent Agenda Items - Chairman Bell
- Consider Approving Minutes for June 2, 2025 Regular Meeting
- Consider Vacancy Report
- Consider Checks Paid Report
- Consider Benson Police Department Incident Report
- Consider CCHRCO Annual Conference for Director Brown
Request Action: Commissioner Langdon made a motion to accept the consent agenda as presented; a second was given by Commissioner McKinnon. There was no discussion, the motion was approved.
- Public Comment - Chairman Bell
There were no public comments. - Old Business
There was no old business. - New Business
- FYE 2023 Audit Report
Greg Redman, Auditor- Auditor Gregory Redman to present the FYE 2024 Audit Report. There were no questions or concerns.
- Auditor Gregory Redman to present the FYE 2024 Audit Report. There were no questions or concerns.
- Consider May 2025 Financial Statements
Allen Brown, Executive Director- Director Brown presented the May 2025 Financial Statement. There were no questions or concerns
- Director Brown presented the May 2025 Financial Statement. There were no questions or concerns
- Consider Aged Accounts Receivable Write Off's
Allen Brown, Executive Director
- Request Action: Director Brown presented the uncollected aged accounts receivables totaling $53.28 that are to be written off per the BHA write-off policy. Commissioner McKinnon made a motion and resolution to write off the uncollected accounts receivable totaling $53.28. Commissioner White gave a second, there was no further discussion; the motion and resolution passed.
- Consider Bid Tabulations for the Hall Street Driveway Project
Allen Brown, Executive Director
- Request Action: Director Brown presented the sealed bids that were received for the Driveway and Porch Railings project for the Johnnie Barfield Green Community (Hall Street). There was a total of five bids presented in a certified bid tabulation from Stogner's Architecture. The total low bid was $597,996.00 from Group III Management in Kinston North Carolina. The contractor does not have a lead base paint renovation certification from the NC Dept. of Health and Human Services, which is required to do the work. There is an allotted time of 45 days for the contractor to acquire the certification, with the option for BHA to provide an extension if necessary. There was a discussion on giving the contractor the time to acquire the certification and that an extension would be given, if necessary, due to the substantial savings of awarding the contract to the low bidder. Commissioner McKinnon made a motion and resolution to award a contract to Group III Management Inc. of Kinston Nort Carolina for $597,996.00 for the project, contingent on the contractor acquiring the needed certification. A second was given by Commissioner Langdon. All were in favor, the motion and resolution passed.
- Request Action: Director Brown presented the sealed bids that were received for the Driveway and Porch Railings project for the Johnnie Barfield Green Community (Hall Street). There was a total of five bids presented in a certified bid tabulation from Stogner's Architecture. The total low bid was $597,996.00 from Group III Management in Kinston North Carolina. The contractor does not have a lead base paint renovation certification from the NC Dept. of Health and Human Services, which is required to do the work. There is an allotted time of 45 days for the contractor to acquire the certification, with the option for BHA to provide an extension if necessary. There was a discussion on giving the contractor the time to acquire the certification and that an extension would be given, if necessary, due to the substantial savings of awarding the contract to the low bidder. Commissioner McKinnon made a motion and resolution to award a contract to Group III Management Inc. of Kinston Nort Carolina for $597,996.00 for the project, contingent on the contractor acquiring the needed certification. A second was given by Commissioner Langdon. All were in favor, the motion and resolution passed.
- FYE 2023 Audit Report
- Executive Director Report - Allen Brown
Director Brown presented the Executive Director Report. - Board of Commissioners Report / Comments - Commissioners
Commissioner Godwin expressed his hope that all had a good Independence Day Holiday. Commissioner Langdon reported on the Commissioners training session at the SERC conference and that there was a desire from the SERC Commissioners Committee to require Commissioners to attend training courses and be certified as PHA Commissioner. Chaiman Bell also reported on the conference training and spoke on how HUD funding could be changing in the future, and the need to change and adapt. There were no other comments. - Adjournment - Chairman
With no further business to come before the board, the meeting adjourned at 6:10 p.m.
