December 1, 2025 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday, December 1, 2025
5:30 PM

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1. Call Meeting to Order - Chairman Bell 
   Chairman Donnell Bell called the meeting to order at 5:30 PM
   
   
2. Roll Call - Chairman Bell
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, and Hazel Nelson. Commissioners Justin Powell and William Godwin were absent. Executive Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded.
   
   
3. Consent Agenda Items - Chairman Bell 
   1. Consider approving Minutes for November 3, 2025 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Report Department Incident Report
      
      Chairman Bell presented the Consent Agenda. Commissioner Langdon made a motion to accept the consent agenda as presented; a second was given by Commission McKinnon. There was no discussion, the Consent Agenda was approved as Presented.
      
      
4. Public Comment - Chairman Bell
   
   
5. Old Business - Chairman Bell
   
   
6. New Business - Chairman Bell
   1. Consider October 2025 Financial Statements - Allen Brown, Executive Director 
      Director Brown presented the October 2025 Financial Statement. There were no questions or concerns.
      
      
   2. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director 
      Director Brown presented the uncollected aged accounts receivable, totaling $2,116.72 that are to be written off per the BHA write-off policy. Commissioner Nelson made a motion to approve a resolution to write off the uncollected accounts receivable totaling $2,116.72. Commissioner White gave a second, there was no further discussion; the motion and resolution were approved.
      
      
   3. Consider Contract Extension for A/E Services - Allen Brown, Executive Director 
      Director Brown reported that Stogner Architectural and Engineering contract was expiring and was eligible for a one-year extension and recommended that the contract be extended. Commissioner Nelson made a motion to approve a resolution to extend the Architectural and Engineering Contract for one year, with a second given by Commissioner Langdon. There was no further discussion; all were in favor, the motion and resolution passed.
      
      
   4. Consider Scrap Appliance Disposal - Allen Brown, Executive Director 
      Director brown presented a list of serial numbers of old, unusable appliances to be sold for scrap, per the Disposition of Assets policy. Commissioner McKinnon made a Motion to approve a Resolution to dispose of the old appliances for scrap. A second was given by Commissioner White. All were in favor, the Motion and Resolution passed.
      
      
7. Executive Director Report - Allen Brown, Executive Director 
   Director Brown presented Executive Director Report.
   
   
8. Board of Commissioners Report/Comments - Commissioners
   All commissioners made suitable comments to wish everyone a Merry Christmas and a Happy New Year.
   
   
9. Adjournment 
   The meeting adjourned at 6:05 PM.