March 2, 2026 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday, March 2, 2026
5:30 PM

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1. Call Meeting to Order - Chairman Bell 
   Chairman Donnell Bell called the meeting to order at 5:30 P.M.
   
   
2. Roll Call - Chairman Bell 
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, Justin Powell, William Godwin and Hazel Nelson. Executive Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded.
   
   
3. Consent Agenda Items - Chairman Bell
   1. Consider approving Minutes for February 9, 2026 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
   5. Consider NCHADA for Director Brown
      
      *Request Action: Chairman Bell presented the Consent Agenda. Commissioner McKinnon made a motion to accept the consent agenda as presented; a second was given by Commission Langdon. There was no discussion, the Consent Agenda was approved as Presented.
      
      
4. Public Comment - Chairman Bell 
   None
   
   
5. Old Business - Chairman Bell 
   None
   
   
6. New Business - Chairman Bell
   1. Consider January 2026 Financial Statement - Allen Brown, Executive Director 
      Director Brown presented the January 2026 Financial Statements. There were no questions or concerns.
      
      
   2. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director
      *Request Action: Director Brown presented the uncollected aged accounts receivable, totaling $4,135.47 that are to be written off per the BHA write-off policy. Commissioner Langdon made a motion to approve a resolution to write off the uncollected accounts receivable totaling $4,135.47. Commissioner Nelson gave a second, there was no further discussion; the motion and resolution were approved.
      
      
   3. Review REAC/NSPIRE inspection - Allen Brown, Executive Director 
      Director Brown presented the results HUD REAC/NSPIRE inspection. The score for the inspection was 92.
      
      
   4. Consider Contract Extension for Attorney Services - Allen Brown, Executive Director
      *Request Action: Director Brown reported that BHA Legal Representation contract with Spence, Carter, and Reed, Attorneys at Law, was expiring and was eligible to be extended for one more year. Director Brown recommended that the contract be extended for one year, and that Bob Spence of the firm requested an extension. Commissioner Nelson made a motion and resolution to extend the Legal Representation Contract for one year, with a second given by Commissioner McKinnon. There was no further discussion; all were in favor; the motion and resolution were approved.
      
      
7. Executive Director Report - Allen Brown 
   Director Brown presented the Executive Director Report.
   
   
8. Board of Commissioners Report/Comments - Commissioners 
   Chairman Bell revisited the Commissioners attendance report from the previous meeting and expressed the importance of attendance as well as the value of having some younger members to gain experience for the future. No other comments.
   
   
9. Adjournment - Chairman 
   With no further business to come before the board, the meeting adjourned at 5:50 pm.