June 1, 2026 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday, June 1, 2026
5:30 PM

Call Meeting to Order - Chairman Bell
Chairman Donnell Bell called the meeting to order at 5:30 PM.
Roll Call - Chairman Bell
Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, Hazel Nelson and William Godwin . Executive Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded.
Consent Agenda Items - Chairman Bell
1. Consider approving Minutes for May 4, 2026 Regular Meeting
2. Consider Vacancy Report
3. Consider Checks Paid Report
4. Consider Benson Police Department Incident Report
  
  *Request Action: Chairman Bell presented the Consent Agenda. Commissioner Nelson made a motion to accept the consent agenda as presented; a second was given by Commission White. There was no further discussion, the Consent Agenda was approved as Presented.
Public Comment - Chairman Bell
None
Old Business - Chairman Bell
None
New Business - Chairman Bell
1. Public Hearing for the 2026 Annual Plan - Allen Brown, Executive Director
  Director Brown presented the Annual Plan for 2026 including the Civil Rights Certification for Chairman Bell to sign. There were no challenge elements or public comments. Commissioner Langdon made a Motion and Resolution to approve the Annual Plan. A second was given by Commissioner Godwin. There was no further discussion, the Motion and Resolution was approved.
2. Consider April 2026 Financial Statement - Allen Brown, Executive Director
  Director Brown presented the April 2026 Financial Statement. There were no questions or concerns.
3. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director
  *Request Action: Director Brown presented the uncollected aged accounts receivables totaling $1,420.44, that are to be written off in accordance with the BHA write-off policy. Commissioner McKinnon made a Motion to approve a Resolution to write off the uncollected accounts receivable totaling $1,420.44. Commissioner Nelson gave a second, there was no further discussion; the Motion and Resolution were approved.
4. Consider Contract Extension for HVAC Service - Allen Brown, Executive Director
  *Request Action: Director Brown presented a request to extend the HVAC Contract with Main Street Heating and Cooling for one year with no price increase. Commissioner Langdon made a motion to approve a Resolution to extend the Contract with Main Street Heating and Cooling for one-year effective July 2026. Commissioner McKinnon seconded the Motion. All were in favor the Motion and Resolution were approved.
5. Consider Delivery Order NC028-6246 - Allen Brown, Executive Director
  *Request Action: Director Brown presented a Delivery Order Number NC028-6246 from Stogner's Architecture. The Delivery Order is for the Porch Columns and Railings for The Sunrise Apartments (Dunn and Brocklyn Streets). Commissioner Nelson made a motion to approve a Resolution to accept the Delivery order, a second was given by Commissioner White. All were in favor; the motion and Resolution were approved.
6. Consider Board Room AV Project (Not on the Agenda originally, Added)
  Director Brown presented a proposal to upgrade the Audio/Video system in the Board Room. The current system is no longer working. The proposal was presented by Elect Data Solutions and was for $9,499.00. After some discussion as to how much benefit BHA would receive from this new system, it was decided to look at a more economically priced system. Director Brown will continue to research the project.
Executive Director Report - Allen Brown
Director Brown presented the Executive Director Report.
Board of Commissioners Report/Comments - Commissioners
No Comments.
Adjournment - Chairman
The meeting was adjourned at 6:10 PM.