May 4, 2026 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday, May 4, 2026
5:30 PM

---

1. Call Meeting to Order - Chairman Bell 
   Chairman Donnell Bell called the meeting to order at 5:35 PM.
   
   
2. Roll Call - Chairman Bell 
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, and William Godwin. Executive Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded.
   
   
3. Consent Agenda Items - Chairman Bell 
   1. Consider approving Minutes for April 6, 2026 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
   5. Consider CCHRCO Spring Workshop for Director Brown
      
      *Request Action: Chairman Bell presented the Consent Agenda. Commissioner McKinnon asked for clarification on one of the Police Department Incident reports. After clarification Commissioner McKinnon made a motion to accept the consent agenda as presented; a second was given by Commission Langdon. There was no further discussion, the Consent Agenda was approved as Presented.
      
      
4. Public Comment - Chairman Bell 
   None
   
   
5. Old Business - Chairman Bell 
   None
   
   
6. New Business - Chairman Bell 
   1. Consider March 2026 Financial Statement - Allen Brown, Executive Director 
      Director Brown presented the March 2026 Financial Statements. There were no questions or concerns.
      
      
   2. Review Bank Interest Rates - Allen Brown, Executive Director 
      Director Brown reviewed the Interest Rates the BHA receives on the Accounts at the Bank.
      
      
   3. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director 
      *Request Action - Director Brown presented the uncollected aged accounts receivable, totaling $1,088.45 that are to be written off per the BHA write-off policy. Commissioner Langdon made a motion to approve a resolution to write off the uncollected accounts receivable totaling $1,088.45. Commissioner McKinnon gave a second, there was no further discussion; the motion and resolution were approved.
      
      
   4. Consider Contract Extension for Republic Services - Allen Brown, Executive Director
      *Request Action - Director Brown presented a request to extend the Trash Removal Contract for Republic Services for two years. The proposed request had a small price increase of $124.00 total service per month. Commissioner Godwin made a motion to approve a resolution to extend the Contract with Republic Services for two-years effective May 2026. Commissioner White gave a second. The Motion and Resolution was approved.
      
      
   5. Consider Time Extension for Group III Management  - Allen Brown, Executive Director - Presented at Meeting 
      *Request Action - Director Brown presented a request for time extension from Group III Management on the Johnnie Barfield Green Parking and Porch Rails/Column Project. The request is for a 51-day extension due to three valid reasons. After a brief discussion Commissioner Langdon made a motion to approve the extension. Commissioner White gave a second. There was no further discussion and the motion was approved.
      
      
7. Executive Director Report - Allen Brown 
   Director Brown presented the Executive Director Report.
   
   
8. Board of Commissioners Report/Comments - Commissioners 
   All Commissioners made positive and suitable remarks concerning the CCHRCO Commissioners Conference.
   
   
9. Adjournment - Chairman 
   With no further business to come before the board, the meeting adjourned at 6:00 PM.