October 6, 2025 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Annual Meeting
Monday October 6, 2025
5:30 PM

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1. Call Meeting to Order - Chairman Bell 
   Chairman Donnell Bell called the meeting to order at 5:30 PM
   
   
2. Roll Call - Chairman Bell 
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, William Godwin, and Hazel Nelson. Commissioner Justin Powell was absent. Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded\
   
   
3. Consent Agenda Items - Chairman Bell 
   
   1. Consider approving Minutes for September 8, 2025 Regular Meeting, and Annual Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report    
   5. Consider ECAHRO Fall Workshop for Director Brown
   6. Consider CCHRCO Transition Meeting for Director Brown
      
      Chairman Bell presented and went over the Consent Agenda. Commissioner Nelson made a motion to accept the consent agenda as presented; a second was given by Commission Langdon. There was no discussion, the Consent Agenda was approved as Presented.
      
      
4. Public Comment - Chairman Bell 
   None
   
   
5. Old Business - Chairman Bell 
   None
   
   
6. New Business - Chairman Bell 
   
   1. Consider August 2025 Financial Statements
   2. Director Brown presented the August 2025 Financial Statement. There were no questions or concerns
   3. Consider Aged Accounts Receivable Write Offs
      
      Director Brown presented the uncollected aged accounts receivable, totaling $982.08 that are to be written off per the BHA write-off policy. Commissioner Langdon made a motion to approve a resolution to write off the uncollected accounts receivable totaling $982.08. Commissioner Nelson gave a second, there was no further discussion; the motion and resolution were approved. Consider Quotes for Pest Control Contract. Director Brown presented quotes from an RFP that was conducted for Pest Control. There were 5 quotes received. Pest and Termite Solutions was determined to be lowest, most cost-effective quote. Commissioner McKinnon made a Motion and Resolution to approve a two-year contract for Pest Control Service to Pest and Termite Solutions. A second was given by Commissioner Nelson. There was no further discussion, the Motion and Resolution was approved.
      
      
7. Executive Director Report - Allen Brown
   Director Brown presented the Executive Director Report.
   
   
8. Board of Commissioners Report / Comments - Commissioners
   None
   
   
9. Adjournment - Chairman 
   The meeting was adjourned at 6:00 PM