August 3, 2026 Board Meeting Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday August 3, 2026
5:30 PM

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1. Call Meeting to Order - Chairman Bell 
   Vice Chair, Cleo McKinnon called the meeting to order at 5:30 pm. Chairman Bell was running a little behind.
   
   
2. Roll Call - Chairman Bell 
   Vice Chair Cleo McKinnon called the roll with the following commissioners present, Cleo McKinnon, Keith Langdon, Florese White, Hazel Nelson and William Godwin. Executive Director Allen Brown was present. With a Quorum being established, Commissioner White gave an opening prayer and the meeting proceeded.
   
   
3. Consent Agenda Items - Chairman Bell
   1. Consider approving Minutes for July 6, 2026 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
   5. Consider NCHADA Conference for Director Brown
      
      Request Action: Commissioner Langdon made a motion to accept the consent agenda as presented; a second was given by Commissioner Godwin. There was no discussion, the motion was approved.
       
4. Public Comment - Chairman Bell 
   None
   
   
5. Old Business - Chairman Bell 
   None
   
   
6. New Business - Chairman Bell 
   Chairman Bell arrived and presided over the remainder of the meeting.
   1. FYE 2025 Audit Report - Greg Redman, Auditor
      Auditor Gregory Redman to present the FYE 2025 Audit Report. There were no questions or concerns.
      
      
   2. Consider June 2026 Financial Statement - Allen Brown, Executive Director
      Director Brown presented the June 2026 Financial Statement. There were no questions or concerns.
      
      
   3. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director
      Request Action: Director Brown presented the uncollected aged accounts receivables totaling $342.00 that are to be written off per the BHA write-off policy. Commissioner Nelson made a motion and resolution to write off the uncollected accounts receivable totaling $342.00. Commissioner McKinnon gave a second, there was no further discussion; the motion and resolution passed.
      
      
   4. Consider Easement to the Town of Benson - Allen Brown, Executive Director
      Request Action: The Town of Benson is requesting a permanent easement from BHA as part of the Mingo Interceptor Project which expands sewer and water utility services to the residents and businesses on the South side of town. The easement is small, only 705 sq. ft. and should not negatively impact the property, residents, or future development of the area. Commissioner Godwin, who is an Attorney and has worked on some contracts with the Town Attorney, though this is not anything that he has worked on, he felt it best to recuse himself from any discussion or voting on the easement.  A nominal fee of $2,000.00 is proposed for the easement and to account for any time in review and inconvenience. Commissioner Langdon made a motion to approve a resolution to convey the easement to the Town of Benson for the nominal fee of $2,000.00. Commissioner McKinnon gave a second. All were in favor that voted and the Resolution was approved. Commissioner Godwin did not vote since he recused himself from the easement proposal.
      
      
   5. Consider COLA and Merit Pay for Staff - Allen Brown, Executive Director
      Request Action: Director Brown presented a chart showing the average inflation rate of 3.27% and proposed a 3% COLA for the entire staff. Director Brown also proposed a merit increase for staff after evaluations. After some discussion Commissioner Langdon made a motion to approve a resolution awarding a 3% COLA.  A second was given by Commissioner McKinnon. The Motion and Resolution was unanimously approved. The Merit increase that was proposed is tabled until the September meeting.
      
      
   6. Consider Audit Engagement Letter from Gregory Redman, CPA - Allen Brown, Executive Director
      Request Action: Director Brown presented the Engagement Letter from Auditor Gregory T. Redman for the BHA FYE 2026 Annual Audit. The proposed cost of the Audit is $10,500.00. Commissioner Godwin made a Motion to approve a  Resolution to accept the Engagement Letter for the Audit. A second was given by Commissioner Nelson. The Motion and Resolution was approved.
      
      
7. Executive Director Report - Allen Brown
   Director Brown presented the Executive Director Report.
   
   
8. Board of Commissioners Report/Comments - Commissioners
   Commissioner McKinnon made suitable remarks on the compliments that the Auditor made on the staff at BHA.
   Chairman Bell apologized for being late to the meeting.
   
   
9. Adjournment - Chairman
   With no further business to come before the board, the meeting adjourned at 6:15 pm.