September 8, 2025 Minutes

Minutes
Benson Housing Authority
BHA Conference Room
Board of Commissioners Regular Meeting
Monday, September 8, 2025
5:30 p.m.

1. Call Meeting to Order - Chairman Bell
   Chairman Donnell Bell called the meeting to order at 5:30 pm.
   
   
2. Roll Call - Chairman Bell
   Chairman Donnell Bell called the roll with the following commissioners present, Donnell Bell, Cleo McKinnon, Keith Langdon, Florese White, Justin Powell, William Godwin, and Hazel Nelson. Director Allen Brown was present. With a Quorum being established, Chairman Bell gave an opening prayer and the meeting proceeded.
   
   
3. Consent Agenda Items - Chairman Bell
   
   1. Consider approving Minutes for August 4, 2025 Regular Meeting
   2. Consider Vacancy Report
   3. Consider Checks Paid Report
   4. Consider Benson Police Department Incident Report
   5. Consider NCHADA Fall Conference for Director Brown
      Request Action: Chairman Bell presented and went over the Consent Agenda. Commissioner Nelson made a motion to accept the consent agenda as presented; a second was given by Commission White. There was no discussion, the motion was approved.
      
      
4. Public Comment - Chairman Bell
   None
   
   
5. Old Business - Chairman Bell
   None
   
   
6. New Business - Chairman Bell
   Chairman Bell called upon the BHA Fee Accountant Keith Green to present the revised budget for FYE 2025 and proposed budget for FYE 2026 that will be approved at the Annual Meeting
   
   
   1. Consider July 2025 Financial Statements - Allen Brown, Executive Director
      Director Brown presented the July 2025 Financial Statement. There were no questions or concerns
      
      
   2. Consider Aged Accounts Receivable Write Offs - Allen Brown, Executive Director
      Request Action: Director Brown presented the uncollected aged accounts receivable, totaling $2,540,68 that are to be written off per the BHA write-off policy. Commissioner Langdon made a motion to approve a resolution to write off the uncollected accounts receivable totaling $2,540.68. Commissioner McKinnon gave a second, there was no further discussion; the motion and resolution were approved.
      
      
   3. Consider Amending Flooring Project Contract - Allen Brown, Executive Director
      Request Action: Director Brown presented a quote from Ceiling and Flooring Restorations, Inc. to replace the flooring downstairs in seven (7) units in the Raymond Sanders 1 development for $ 21,370.00. BHA currently has a contract in place with Ceiling and Flooring Restorations, Inc. for a flooring project. This additional work will be an amendment to that contract. Commissioner McKinnon made a motion to approve the amendment of $ 21,370.00 for the additional flooring work. A second was given by Commissioner White. There was no further discussion, the motion was approved.
      
      
   4. Consider Merit Pay for Staff - Allen Brown, Executive Director
      Request Action: Director Brown proposed for approval a merit pay increase for the staff, to be awarded at the discretion of Director Brown. After some discussion by the board, Commissioner McKinnon made a Motion to approve a Resolution for up to 3% merit increase at the discretion of Director Brown. A second was given by Commissioner Langdon. All were in favor; the motion was approved.
      
      
7. Executive Director Report - Allen Brown 
   Director Brown presented the Executive Director Report."
   
   
8. Board of Commissioners Report/Comments- Commissioners 
   Commissioner McKinnon made congratulatory comments to Director Brown on having a successful year as President of the Carolinas Council of Housing and Redevelopment and Codes Officials. All Commissioners followed with like comments. Chairman Bell made positive comments on the CCHRCO Annual conference.
   
   
9. Adjournment - Chairman 
   With no further business to come before the board, the meeting adjourned at 6:00 p.m.